Assistant Manager, HR & Admin

Job Responsibilities:

• Own the operational payroll process, ensuring accurate and timely payroll, month-end closing reconciliations, and compliance with local statutory requirements.
• Handle employees’ and directors’ tax filings and clearances, including IR8A and IR21 forms.
• Ensure timely submission of regulated labor surveys to government ministries.
• Set up new hires in the company’s HRIS and expense systems, and update the monthly organizational chart.
• Track and initiate probation review processes for employees, coordinating with line managers to complete and issue confirmation letters.
• Manage the company’s training portfolio, including in-house programs and Linkedin Learning administration.
• Source and recommend external training providers and programs to support the organization’s learning and development initiatives.
• Lead employee engagement initiatives to cultivate a high-performance culture across the organization.
• Responsible for internal communications and recommend content to be shared externally via platforms like Linkedin and the company website. Support activities to enhance the employer’s brand.
• Act as the HRIS administrator, providing first-level employee support and maintaining the employee database and leave records.
• Maintain employee personnel files and the overall employee database.
• Manage the full recruitment lifecycle, including sourcing, talent pipelining, resume pre-screening, agency coordination, and preparation of employment agreements. Track and manage recruitment costs within budget.
• Oversee employee onboarding and offboarding processes, ensuring compliance with fitness and proper screenings, and issuing necessary documentation.
• Manage work pass administration for foreign employees.
• Partner with functional leaders on employee movements and talent management.
• Provide support and documentation for various HR-related employee inquiries.
• Cover the duties of the manager during their absence or when required.
• Coordinate office facilities and equipment maintenance and repairs.
• Liaise between building management and the company.
• Maintain the access card system.
• Act as the Deputy in the off-site document storage project.
• Assist in the preparation of office administration expense reports and vendor reviews.
• Manage and work with the pantry staff to provide administrative and logistical support for board meetings, management meetings, company events, and general office operations.
• Perform any other duties as directed by the management.